EwEaC Artist Agreement
Member Agreement & Introduction
Expectations & Requirements
- Remember, this is an artist collective, not a label which has major differences. Earworm Entertainment does not pay for the manufacturing or release of music created under the brand’s name. This also means everyone helps each other out (social media promotion, localized “face-to-face” promotion, live shows, etc.).
- Any and all projects done within the collective group should have no cost for collaboration and sales terms for projects should be discussed ahead of time to ensure a clear understanding between both/all parties involved. To put it simply, with Earworm Entertainment you get what you put in and you decide your own level of involvement in collective activities and opportunities.
- Establish a strong social media presence. This means signing up on all the sites listed below and (once provided) loading your accounts with approved promotional materials (graphics/images) and your bio, as well as promoting regularly.
- All members are expected to attend and contribute to monthly video meetings.
- All members are expected to attend and contribute to quarterly in-person meetings.
- Collective members are responsible for keeping up-to-date with artist chat on a regular basis.
- Artist presence both “in person” and “social media” is required, although requirements vary based on individual schedules.
- All members are expected to contribute to the collective growth by taking responsibility for their Job(s) and Role(s). If at any time the current Job or Role can not be done members are expected to communicate that and find a realistic and practical solution before discontinuing said responsibility.
- Members are expected to contribute fresh content for the Earworm Entertainment website on a consistent basis. Contributions should be made a minimum of once a week and include anything from news articles, forum threads, article comments, videos, etc.
- Members are expected to promote (share) content from the Earworm Entertainment website on a regular basis in a respectful and proper manner.
- Any content containing only Earworm Entertainment Artist Collective [EwEaC] members should include the Earworm Entertainment brand. Including but not limited to Album Covers, Promotional Graphics, Single Song Artwork, Music Videos, etc.
- Content containing Earworm Entertainment Artist Collective member(s) plus non-collective artists who are in good standings with Earworm Entertainment and all its members also should include the Earworm Entertainment brand.
- Content containing Earworm Entertainment Artist Collective member(s) plus non-collective artists who are questionable or unknown standing with Earworm Entertainment should be presented to the collective for clarification before branding.
Behavior & Conduct
- Keep in mind, as part of the Earworm Entertainment team you represent the collective and this means you should carry yourself in such a way that will not look negatively on your fellow collective members or the Earworm Entertainment brand as a whole. This includes but is not limited to public altercations with other collective members, behavior deemed unprofessional be it at a show, party, annual event, etc. Those found in violation of these rules & guidelines are subject to immediate dismissal from the Earworm Entertainment Artist Collective.
- Honesty in all forms is not only appreciated but required. Constructive criticism with individual and group projects within the collective will improve the final product, as well as help individuals, grow as artists. Honest feedback and honest communication between members are paramount for continued growth as a collective.
- Any and all conversations involving the Earworm Entertainment Artist Collective [EwEaC] should be done as a group and never between individual members. This does not include brainstorming or “bouncing ideas” with other members.
- Collective business, concerns, ideas, issues, etc. Should never be discussed with non-collective members. What happens within Earworm Entertainment remains within Earworm Entertainment and its team.
- All members have the right to request sales reports from individual live events and the Earworm Shop online store.
- Artist-specific sales including but not limited to digital albums, physical albums, and apparel will be notified promptly.
- Earnings collected from official Earworm Entertainment events will be collected and remain in holding towards future investment in Earworm Entertainment. This includes project release costs, merchandise production, business expense, etc. Unless predetermined by the collective.
- Members entrusted with physical merchandise (Apparel, Media, Accessories, etc.) are responsible for documenting and tracking all sales and funds collected. This includes turning in collected funds to the proper party or parties in a timely manner.
Music & Projects
- The first priority with Earworm Entertainment is music. Rights & Reservations belong to each individual artist and cannot be taxed by any other collective member or external party without negotiations made prior to the project’s creations and release.
- Basic project details and projected release dates need to be communicated in a timely manner to allow proper preparation and promotion time before release.
You Need to Provide
- Photos and Videos (to be used in graphics, fliers, and display images. They should be the “best of the best” of you either in action or doing something interesting). These should be provided a minimum of every six (6) months to keep promotional material fresh and interesting.
- A short bio (description) of yourself. This is to be used on various media outlets used to promote individual artists as well as the Earworm Entertainment brand.
- Links to your social media accounts, email account, and website (if applicable).
- All methods of contact are available including the best times based on your schedule. This includes the responsibility of providing updated information as needed.
Planning for the Future
- New tracks, music videos, contests, etc. One or all of these things should cross your mind regularly. This doesn’t mean to force your creative process, but the thoughts for “the next thing” should always be in the back of your mind. We are always planning out a minimum of six (6) months ahead. So keep us informed of your plans so we can coordinate releases, launches, events, and so on.
- Ideas are welcome from all members of the Earworm Entertainment Artist Collective [EwEaC] and should be shared with the collective to discuss and work through.
- Members should attempt to create and release content every month. This can be music, promotional material, videos, contests, etc.
In the Event Of
- If you are found to be in breach of the Behavior & Conduct clause of the Earworm Entertainment Artist Collective Agreement a vote will be called to determine the proper course of action based on the individual’s violation. These actions can include compensation, temporary suspension, or permanent removal from the Earworm Entertainment Artist Collective [EwEaC].
- If you are found to be in breach of the Expectations & Requirements clause of the Earworm Entertainment Artist Collective Agreement you will be put on a probationary status until all expectations and requirements have been honored from a collective view on scheduled meeting dates.
- If a venue is found to be in breach of agreed terms at any point before or during an event all active collective members need to gather and come to a decision on how to proceed based on the current situation at the time.
Members of the Earworm Entertainment Artist Collective with connections to music venues are welcome to contribute to the booking of branded shows. Before any shows are scheduled all pertinent information must be provided to all active collective members for review and approval.
What to Expect
All Earworm Entertainment Artist Collective [EwEaC] members are responsible for their own level of involvement. This includes chat content, music projects, video projects, live events, and so on. If for any reason a member is unable to maintain active status for an extended period of time (typically one month or more of little to no activity) said member will be viewed as inactive. This means no inactive member will be singled out for individual contributions, updates, or inclusion with collective business. The responsibility of keeping informed falls on the individual collective member(s).
Clarity & Suggestions
- Google Drive (Used to easily share files with collective members)
- Facebook Page
- Drooble(Social Network for Artists/Musicians/Producers/Etc.)
- CDBaby (Most expensive but well worth the price)
- Songflowr (Mid-range Prices with fewer extras)
- Soundrop (Cheapest paid release option)
- Amuse (Free release option but terrible payouts)
- Routenote (Free or Paid options, great reach, good payouts)
- Any member of the Earworm Entertainment Artist Collective [EwEaC] has the right to call a vote.
- Voting can be called via any medium (phone, text, messenger, etc.) with the understanding votes can not be called or counted outside of the proper platform.
- Official platforms for voting are during monthly video meetings with the majority of members and quarterly in-person meetings held every three (3) Months.
New Collective Member
All members of the Earworm Entertainment Artist Collective [EwEaC] have the right to purpose a new artist for consideration. Below are the first steps to take when suggesting a new artist for consideration:
- Verbally announce your purposed artist during a collective member meeting.
- Provide all appropriate information on purposed artists including links to social accounts, music releases, etc.
- Monitor purposed artists’ activity both personally and musically for a minimum of four (4) weeks.
- Discuss the status of the purposed artist’s collective review during the next monthly member meeting.
- Affiliate– An approved artist promoted by Earworm Entertainment and its members. Not only musically but as a human as well. These artists are not members of the collective but indirectly reflect (to a certain extent) the Earworm Entertainment brand and what we represent.
- Associate– Anyone not directly linked to Earworm Entertainment and the Artist Collective who work alongside our brand.
- Job– Any assigned position that can be split between multiple members (for example Booking Shows, News Contributor/Editor, Videographer, Producer, Composer, Etc.)
- Role– Position (typically online but not always) provided that grants access or abilities to perform various tasks determined by the given Role.
- Fam– This can be subject to debate based on personal views, and also could be paired with the term “Fan” or “Friends” but typically reserved for close relationships.
- Fan– Someone who enjoys/follows an artist/group (us) career/music who is not permitted to cross predetermined boundaries set by artist(s).
- Producer (Audio)
- Producer (Video)
- Event Booking Agent
- Event Promoter
- Digital Designer (Visual Art)
- Administrator (website)
- Editor (website)
- Author (website)
- Contributor (website)
- Stream Team (Physical Role)
- Keymaster (Forums)
- Moderator (Forums)